Georgina Ehmcke

PA to Joint Global MD's of Film

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  • LocationLondon, United Kingdom

Skills

 

  • Events
  • Excel
  • Office
  • Photoshop
  • Powerpoint
  • Word
  • Minute Taking
  • Styling Assistant
  • Interior Styling Assistant
  • Organisation Planning
  • Event Admin
  • Administration 2+ Years

Work history

Currently

PA to Joint Global Md’s of Film

Framestore

Feb 2015
  • • Management of MD’s staff reporting line including: o collating all relevant documentation for annual appraisals o creating and updating a succession plan database using excel o approval of annual leave, sick days and TOIL earned o ensure leavers have all relevant documentation and assisting with reference requests • Extensive management of multiple diaries • Booking weekly travel between the London and Montreal offices for senior management • Liaising with finance to ensure all invoices are approved prior to payment • Liaising with studios to ensure contracts are dealt with in a confidential manner • Proof reading contracts • Processing company credit card and personal expenses • Preparation of meeting agendas and updating documentation after meeting completion • Presentation preparation including • Liaising with international studios to set up multisite meetings • Management of the company library which includes: o Ordering and logging new DVD purchases o Purchasing online assets for current and upcoming projects o Barcoding all new scripts • Assisting the Art Department with client deliveries ensuring all artwork is correctly formatted and accompanied watermark using Adobe Photoshop and WatermarkPro • Working closely with the editing department to organise film screenings • Organisation of filming and coordinating interviews for company advertising reels and staff film presentations • Helping the marketing department with the organisation of company events including annual summer party of 500 staff members, staff awards and prizes.

2015

Creative Services Assistant

Wunderman

Aug 2015 - Feb 2015
  • • Inputting department hours into timesheets for HR approval • Liaising with HR on upcoming candidates • Diary management for the senior creative teams • Coordinating travel both international & domestic • Producing presentations using PowerPoint • Liaising with project management on creative briefs and booking designer’s time for the work • Working alongside project management to organise freelancers • Managing staff annual leave • Being a creative representative for PR by collating all creative files for press releases • Acting as the company charity ambassador to organise internal fundraising events • Assisting with the organisation of company events including: o monthly all agency meeting o annual summer and Christmas Parties • Management of all company meeting room bookings • Coordinate internal meetings with staff and external clients • Booking travel for staff and clients • Finance administration including processing expenses raising and management of PO’s using Maconomy • Liaising with various account teams • Providing assistance with campaign pitch set ups • Organisation of hospitality requirements and in house social events Working with the company charity and assisting in the organisation of all fundraising events

2013

Private Personal Assistant

Private Employer

Feb 2011 - May 2013
  • • Responsible for all call handling • Responsible for coordinating an ever changing diary and prioritizing a busy schedule • Coordinating complex international travel and itineraries • Managing emails and flagging important • Personal shopping requirements and running errands • Booking and managing weekly appointments • Financial management including: o Ensuring bills are paid and invoices filed o Dealing with insurance Organising and managing event as well as personal

2013

Team & Styling Assistant

Beautiful Spaces Inside and Out

Nov 2012 - Feb 2013
  • • Archiving of project files • Administrative tasks including: o Organising team meetings o Logging the teams time and expenses o Arranging travel both domestic and international o Liaising with client requests via email o Managing client and product databases o Taking stock take of warehouse products and ordering when required • Acting as point of contact for suppliers and ensuring deliveries were received on time • Assisting consultants with on-site styling jobs • Coordinated companies social media platforms to create brand awareness • Researching new products and materials • Creating client presentations and mood boards

2012

Studio Assistant & Administrator

Spotted Magpie Design Studio

Feb 2011 - Jan 2012
  • • Coordinating multiple diaries and managing client bookings • Responsible for management of client database • Ordering and managing studio supplies • Visual merchandising of showroom and ensuring product library is up to date • Liaising with trades people and suppliers to ensure client deliveries kept to scheduled date • Researching new development to help in generating new business for the company

Education

2013

Interior Spatial Design

University of Technology, Sydney

Feb 2008 - May 2013