Work history
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PASaatchi & Saatchi
- Goodge St, Fitzrovia, London W1T, UKFull Time
• Diary management and ensuring a smooth running of the day.
• Organising travel from taxi journeys within London to complicated international travel.
• Organising client and internal meetings; booking rooms, catering, creating presentations, any AV equipment required.
• Processing expenses and timesheets.
• Organising and booking freelancers and keeping track of their costs and contracts.
• Helping to organise an office move and office décor.
• Managing staff holidays and attendance.
• Liaising with department heads to arrange temporary cover when members of staff are out of the office.
• Working with HR to process new staff; arranging IT accounts, security passes, bank and personal details, policy handbooks, contracts etc. Dealing with staff leavers and ensuring that all company property is returned on departure and accounts closed.
• Monitoring the completion of staff time sheets and expenses each week.
• Ordering stationery, magazine and online subscriptions.
• Main telephone contact for agency, forwarding calls to the appropriate people.
• Filtering post and ordering couriers for important documents.
• Processing invoices/ Purchase Orders and setting up Vendors through Altair.
• Updating the phone list and distributing to staff and other relevant people.
• Keeping a record of staff birthdays – organsing a cake, card and champagne.
• Being a point of call to all staff queries.
PA
- Full Time
• Office Management, managing staff, monitoring annual leave and sick days, processing insurances, ordering stationary etc for both Milton Keynes and London offices. Administration including printing, paper and electronic filing, general assistance to the Managing Director and staff members.
• Day to day running of the London office and support of SG staff.
• Support the Designer, Pre-Construction Manager and Project Manager in any tasks required to successfully win and deliver Stirling Grey projects (including meeting minutes, printing, formatting, completing forms, organizing samples, ordering the design library etc.)
• Issuing and ensuring completion of Supplier Information Forms when any new sub-contractor or supplier is engaged.
• Monitoring and updating supplier information in terms of all certification, health and safety of all suppliers e.g their insurances are received.
• Answering calls, taking messages and relaying them to mobile staff.
• Project administration including setting up project codes, paper and electronic project filing.
• Processing project purchase orders and sending to suppliers in accordance with the project managers and site managers instructions.
• Keeping the supplier database up to date, including supplier information forms and insurances.
• Assisting with the resourcing and ordering of all company marketing material including corporate gifts and clothing.
• Organization of any staff training courses. Organizing any company events and co-ordinating internal and external meetings.
• Diary management for the Managing Director when required and completing monthly expenses for the Managing Director.
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