Description

Agency :
Havas Media
Job Description Summary :

The Facilities Coordinator participates to the day-to-day operations of the mailroom and facilities/ office building. They maintain the upkeep of the office building
Job Description :
Role: Health & Safety Coordinator
Reporting to: Facilities Manager
Overall objective:
- To ensure that the offices at Havas Village London are presented to an exemplary standard and that the health and safety of our staff, clients and suppliers is at the forefront of our thinking
- To make sure that the DSE assessment software is working correctly
- To ensure all DSE assessments and activities are undertaken and closed out in a timely manner
- Work as part of the Building Services team adding value and an excellent level of service to the clients and staff in the building
- DSE
Ensure the DSE software is always fully functional
Owning the relationship with the software provider to maintain the above
Liaising with software provider and IT department to close out any issues as they arise on the software
Ensure DSE and New & Expectant Mother (NEM) assessments are being carried out in a timely manner
Undertake DSE assessment reviews
Ensure actions from assessments are closed out swiftly
Stock control for home and office working equipment
Reporting on assessment and equipment metrics
Keep supporting documentation up to date
Ensuring filing is organised and auditable
- Health and Safety
Ensuring that HVL is a safe and healthy environment
Use and monitor our H&S compliance reminder software, rectifying any issues and resetting any reviewed document reminders
Work alongside the Facilities Team to co-ordinate evacuation drills
Undertake Personal Emergency Evacuation Plans (PEEPs)
Spotting and remedying or reporting H&S deficiencies
Assist in management of sufficient training of Fire Wardens & First Aiders
Assist the Facilities team in carrying out Personal Risk Assessments for staff with Severe Health Conditions.
Work with our H&S Consultants
- Building Services Team
Co-ordinating the Building Services helpdesk system. Ensuring calls     are delegated and answered in a timely fashion
Helping to innovate and improve systems
Helping create/administer access control passes when required
Undertake office moves with the Building Services team
Answering the Building Services phoneline and delegating tasks accordingly
This list is not exhaustive!
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job
#LI-PH1
Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.