Description

We are looking for an experienced HR Generalist Coordinator to join our team based in London. You will be joining the HR team who provides People support to Global Corporate functions and People Solutions global teams, supporting 2 senior members and their teams, to provide broad administrative support, but also help supercharge the efficiency of the teams. This role plays an integral part in community building, as well as stakeholder management to ensure the functions are connected and working closely with the different stakeholders (internal and external).
Role will also support function priorities with the two leaders working together to balance work load.  This may include-coordination of extended community meetings, agendas and action items, support with key events.
Core Admin Tasks:
1. Strategic calendar management: Much of our work gets done through co-creation and dialogue, so meetings are a vital part to ensure the right communication and collaboration happens in a timely way. You bring a keen sense of prioritisation, flexibility, anticipation, and communication to architect the best/suitable flow and frequency of meetings to include:
Regular calls with Business partners, Global Leaders, PO LT (People & Organisation Leadership Team) members
People Solutions related governance meeting management
People Solutions key project milestones scheduling
2. Project/Department support across two teams which may include coordination of extended community meetings, agendas, action items and project management to help balance workload.
3. Travel arrangements: Because of the global nature of the teams, travel plays a large role in staying connected with the regions. Travel management must be proactive and smart, ensuring smooth transitions to and from multiple destinations, as well as interactions with regular schedules and meetings to ensure things continue to flow smoothly.
4. Expense and Budget management: Manage expensing and tracking of yearly travel expenditures, as well as vendor invoice tracking, approvals, and budget accruals.
Additional Project Related Task:
1. Ad hoc Event planning: In-person community meetings form a core part of working on strategic priorities in a global way. Planning events to maximize collaborative working conditions, team building opportunities, and simply opportunities to bond together play a large role in the success of the extended teams. Includes:
a. Venue scouting/searches & negotiation with hotels and restaurants
b. Logistical coordination (UK and Paris) of seminars, executive events (budget, invitations, catering etc)
Skills Needed:
Demonstrated sense of service
Extremely organised and able to multi-task and work at fast pace
Understanding of complex scheduling & flexibility to change based on individual needs, geographies, levels of urgency, etc.
Discretion to handle confidential information and sensitive issues
Proficiency with collaboration tools (for example, O365 Teams), Excel, PowerPoint; Acrobat Pro and SharePoint
Interest for Budget monitoring
Good communication/interpersonal skills, as point of contact for internal communities & external partners
Leveraging your unique experiences, Chanel will enable you to…
Have broad exposure to various corporate functions, business divisions and geographies
Develop long lasting and meaningful relationships with wide range of colleagues across all regions, divisions, and levels
Build critical thinking to deliver pragmatic and business-adapted solutions
Be creative! By choosing tools and communication methods to make thing easier and efficient.
You are energised by…
Working in a highly collaborative environment
Creative problem solving with a detail-oriented point of view
People topics and contributing to build an ever-better employee experience at CHANEL
Multi-cultural environment and global scope
Getting the job done and moving things forward efficiently
Anticipating the needs of the team and adding value in a multitude of ways – through efficiency, seeing the risks/holes and filling them, and providing perspective on projects
What you can bring to the team…
Energy, enthusiasm and critical thinking to do things better
Great communication skills (written and verbal)
Attention to detail, as well as proactive thinking about what is needed for the team
Process-driven and pragmatic approach to support the business
Organisation and Prioritisation skills