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Store Planning Project ManagerAesop
8 days ago
  • LevelMid Level
  • ProfessionsPlanner, Project Manager, Construction Manager
  • TypeFull Time
  • LocationLondon, United Kingdom

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Description

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.
Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.
We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp.
ROLE PURPOSE
This position reports to the Head of Store Planning and is part of a team of 4 Project Managers. This position offers you the opportunity to manage your own projects in complete autonomy across Europe. Whether it is boutiques, corners, travel retail or specific projects, you will be the conductor, orchestrating the various stakeholders that you have carefully selected.
This role will be based in London with an immediate start.

Please submit your portfolio with your application (PDF Format, 5 Mo max)
MAIN RESPONSIBILITIES
Project Management
  • Project manage creative solutions for street and shopping mall retail stores and also department stores
  • Project manage creative solutions for specialised projects including office spaces, temporary stores and projects in collaboration with other departments
  • Demonstrate exceptional multi-tasking skills, in order to bring multiple creative solutions to fruition and within expected timeframes
  • Manage the expectations of key stakeholders for each project – including design and commercial expectations.
  • Lead project management of stores and special projects that are assigned to an In-House or external Architect
  • Survey prospective locations, providing architectural and construction feedback to Aesop HO and also external Architects when needed
  • Participate in site handover along with Retail Property Manager and conduct an historical research on the building
  • Monitor budgets and construction schedules carefully using appropriate tools to acheive the objectives
  • Drafting, review and approving of design & construction contracts
  • Organise permitting, engineering and all other external services required for building and occupancy permits
  • Conduct internal review (post opening) on projects outlining successes and areas of development with regards to all aspects of the project – sharing this with the wider team
  • Liaise with all external consultants and contractors involved on a project – e.g. Lighting consultants, engineers, building surveyors, etc
  • Prepare all appropriate contracts (design, construction, consultants, engineers..)
  • Procure Aesop supplied fixtures and fittings relative to each project
  • Be responsible for the budget and timing of the projects designed by our In-House Architect or External Architect, make a precise schedule to ensure deliverables and key steps of the projects are carefully respected
  • Quantity surveyor skills, be capable to forecast what financial resources will be needed to complete a project and issue a clear budget recap
  • Value engineering skills, understand the specificities of the project, be able to negotiate the quotes down by sourcing alternative materials, simpler solutions...
  • Source samples and demonstrate an appetite for innovation, research, trial...
Construction Management
  • Attend site handover meetings, to ensure that conditions are as per signed Aesop lease agreement
  • Tender out assigned projects to builders and negotiate through the pricing process
  • Review shop drawings and ensure these are as per documentation approved by Aesop
  • Conduct factory and local site visits to monitor ongoing quality and report progress back to HO.
  • Accept completed store from external construction team and complete detailed build defects list
  • Lead rectification process of all build defects, ensuring these are completed in a timely manner
Store Maintenance & Small Works
  • Design and document thoughtful and practical small-scope solutions in response to retail and maintenance needs
Reporting & Communication
  • Monitor total CAPEX spend for projects with weekly reporting back
  • Monitor timings of projects, ensuring these are running to schedule – reporting back
  • Communicating and project progress and outcomes
  • Manage internal stakeholder expectations with regards to assigned projects
  • Maintain interest and knowledge in the skin care, product and retail industries
Capacity
  • Seek partnership and long lasting relationship with local General Contractors to develop Aesop’s network of contractors
  • Frequent travel expected throughout Europe
  • Be autonomous, proactive, efficient. Drive for excellence and strong capacity to work under tight deadlines and pressure
GENERAL OFFICE ETIQUETTE
Team Involvement and Support
  • Assist in maintaining harmonious workplace relationships by openly and effectively communicating with other employees
  • Be an active team member by demonstrating a willingness to help and support others
  • Work in a cooperative manner with all other employees
  • Adhere to the Equal Opportunity policy of the company
Health and Safety
  • Ensure that full care is taken in the performance of all duties in order to protect the health and safety of oneself, fellow employees, visitors and consultants
  • Adhere to the Occupational Health and Safety policy of the company
Who we are looking for-
  • 5+ years of experience in multi-project construction management within the retail, hospitality, or similar sectors
  • Degree in architecture, engineering or similar technical background
  • Excellent organizational and interpersonal skills, with a strong attention to detail and problem-solving abilities.
  • Fluency in English, any other language would be an asset
What’s on offer-

We take a holistic approach to employment, promoting professional development, career growth, employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering, and matched giving programs. Employee benefits include –
  • Flexible, hybrid working pattern
  • Generous product discount allowance and bi-annual complimentary product allocation
  • Paid volunteering allowance for all employees
  • Bonus opportunity based on personal, and business, performance
  • Suite of options to aid development, including complimentary access to LinkedIn Learning, in-house Product and Core skills training and study support opportunities
  • Access to employee assistance programmes, complimentary subscription to Headspace mindfulness app and summer hours options.
  • The opportunity to work in a dynamic and stimulating environment alongside a talented team.
  • An inclusive B-corp with vegan and cruelty-free certified products.
Aesop proactively seeks out curious, creative, passionate individuals who think laterally and are capable of delivering work of the highest standard. We place great importance on employee retention and development.
If this sounds like something you may be interested in, please do apply now.
Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded. We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation. We actively encourage everyone to consider becoming a part of our journey.

Skills Required

  • Project Management
  • Construction
  • Problem Solving

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