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This is a Personal Assistant and Office Management role encompassing everything from travel arrangements and diary management through to assisting with office relocation and social media monitoring. Personal Assistant: • Extensive diary management and international travel for the Managing Director and his team • Screening and responding to calls/emails; handling confidential issues • Liaison with international offices, providing support where needed • Setting up and managing meetings (including WebEx & Skype for Business), taking minutes, typing and circulating notes • Preparing documents and presentations • Arranging events, sourcing venues, organising travel, hotels and entertainment • Processing the team’s expenses using Concur • Running personal errands • Social Media management • Attending industry conferences Office Manager: • Dealing with office maintenance, engaging with contractors and suppliers • Managing the office relocation, sourcing agents, design teams and project managing the move • Implementing office procedures including fire safety and first aid training • Basic HR procedures – keeping a log of absences, setting up new hire information
• Key point of contact both internally and externally; delegating tasks and vital information to all teams and Directors • Accountable for processing sales contracts, updating opportunities, creating assets and requesting new development • Managing various finance procedures e.g. responding to ADDACS/BACS reports, re-instating DD mandates, debt collection, sending statements and invoices, issuing “cut off” and solicitors notices • Managing the customer accounts inbox, resolving customer contract and billing queries via email/phone • Maintaining accurate records, reconciling accounts, ensuring correct pricing • Producing reports in Salesforce • Office management, booking meeting rooms and reception duties • Secretarial/PA services to Directors’ i.e. diary management, booking travel, typing (40wpm) • Coordinating events, setting up rooms, ordering catering, negotiating prices
Interior design course using Sketch Up and Photoshop and general art and design skills
Work placement and study, teaching 16+ art and design
Art, Design and Media - Fine Art