Donna Ladd

Executive Assistant to Pip Jamieson

  • LevelMid Level
  • LocationLondon, United Kingdom
  • AvailabilityLocked Pro Plan feature
  • ProfessionsPersonal Assistant - Studio Manager - Event Coordinator
  • Zainab Ali Khan
  • Ramon Blake Guthrie
  • Tapuwa Simango
Connections

Projects credited in

Skills

  • Admin Support

People I’ve worked with

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Companies I’ve worked with

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  • V&A

    V&A

    • Art Galleries
  • Sony Music UK

    Sony Music UK

    • Music
  • BBC

    BBC

    • TV
  • Barbican

    Barbican

    • Art Galleries

Work history

Currently

Executive Assistant

The Dots

Oct 2018
  • London, United Kingdom
  • Full Time
  • Executive Assistant to Founder & CEO Pip Jamieson Full diary Management - understanding priorities and commitments organising photoshoots, interviews, press shots, events, specialist speaking events Organising travel and itineraries Organising all team events

2018

Executive Assistant

Logicor Europe

Jun 2018 - Oct 2018
  • London, United Kingdom
  • Full Time
  • Full diary management Extensive global gravel arrangements and creating detailed travel itineraries Board Meeting prep and minute taking Organising Apostille Certification for legal documents Preparation and reconcilliation of expense claims

2018

Executive Assistant

Context Consulting

Aug 2017 - May 2018
  • London, United Kingdom
  • Full Time
  • Executive Assistant to partners Full diary management across team of 9 Office Management - managing department budgets, approval of department travel, expenses, annual leave, IT solutions Raising Purchase Orders and raising invoices via Xero accounting software Arranging travel, visas, flights, hotels and transfers Organising and overseeing client workshops and team events Time tracking - approving team time against projects Database and server management - ensuring all is up to date

2017

Executive Assistant

Sony Music UK

Aug 2015 - Jul 2017
  • London, United Kingdom
  • Full Time
  • Executive Assistant to President of Syco Music label Liaising with Syco TV across The X Factor, Britains Got Talent and organising Syco Music support Office Management - Managing internal departmental costs, approval for travel, expenses and annual leave Filtering assets for internal teams Liaising with Syco US and other Sony Music labels and legal teams re: Artist contracts and siginings Working closely with PR and Communications around Syco artists Extensive diary management Maintaining a 'day file' to include budget reviews, cost centre approvals, marketing updates, artist updates, new music Processing expenses and petty cash on a weekly basis Artist Liaison - including meet and greets, gifting, working closely Management Agencies to arrange artist schedules for Sony meetings and events Ticketing for X Factor, Britain's Got Talent live shows as well as artist tours and organising guest lists Taking and distributing minutes at Syco Label meeting Managing and co-ordinating daily correspondence and emails on behalf of the President when required,

2015

Executive Assistant

MPC

Apr 2015 - Jul 2015
  • London, United Kingdom
  • Full Time
  • Executive Assistant to Global Head of Film Full Diary Management Monitoring departmental budgets, outsourcing and contractor costs Time tracking - approving team time against projects Organising screenings of MPC film openings for all teams globally Organising team travel and producing itineraries Managing holiday requests, expense reports and approvals ensuring they adhere to company policy Point of contact for team runners, ensuring smooth running of all studios, and maximum support for each production team Organising team monthly and quarterly events and company meetings

2015

Studio Manager Womenswear

Alexander McQueen

Jan 2015 - May 2015
  • London, United Kingdom
  • Freelance
  • Preparation of bi-annual shows in Paris and Milan including travel for the whole design team, accommodation, set up of Atelier and showroom. Liaising with press and stylists in preparation of A/W15 Look Book - Booking studio, photographer, models, catering, garment delivery, travel, stationary. Managing the studios Fabric and Research budgets on a quarterly basis. Administrating expense claims for Design & Atelier teams Managing studio assistant and interns Liaising with Menswear, Couture, Press, with regards to archiving collections for The Alexander McQueen V&A Exhibition Managing the Creative teams diaries to include the Creative Director Reviewing the studio schedule on a weekly basis and highlighting changes and important dates - travel, fittings, VIP Guests Organising weekly meetings with PR on launches, photo shoots and VIP visits taking place Researching, buying and hiring of materials for the Design Team Managing the Graduate & Internship training schemes - organising contracts with HR, liaising with Universities on placements, organising interviews, new starter packs

2014

Executive Assistant

Nike

Oct 2011 - Dec 2014
  • London, United Kingdom
  • Full Time
  • Executive Assistant to VP of UK/IRL, Marketing Director, HR Director, Finance Director Co-ordinating and screening all correspondence (gate-keeping for all Directors) arranging meetings, travel, admin support, weekly updates Primarily handled departmental communications, dealing both confidentially and precisely to ensure relevant information is forwarded to internal and external stakeholders Complex travel bookings for 4 teams, in accordance with company policy Liaising with contacts in both European HQ and World HQ to co-ordinate Global 'Team to Team' meetings involving Nike VIP's, key accounts, internal and external customers including travel and accommodation Events to include: Successfully planned, organised and delivered 22 senior leadership off-sites and team conferences to include; travel. accommodation, preparing activities, organising agendas and itineraries, catering and hospitality, room and presentation set up Successfully organised employee engagement events to include Christmas and summer parties, Olympic days Participated and assisted in 'Run to the Beat', 'Nike Fuel Fest' and 'London 10K Women's Run' Assisting in other Nike events such as sale conferences, retail hospitality, global hospitality, event agencies, key speaker appearences

2011

Executive Assistant

SapientRazorfish

Apr 2010 - Oct 2011
  • London, United Kingdom
  • Full Time
  • Executive Assistant to Global Director of Accounts, Creative Vice President, and Global CFO/COO Providing full EA support to 3 directors Expense Management and time allocation on projects via Oracle system Preparing presentations Arranging Board Directors & Creative Directors quarterly reviews Minute taking and distribution Planning for team monthly, quarterly and annual events and workshops Assisting PR/Communications/Marketing teams with submission of work for global annual awards Booking travel for each team and providing travel itineries Organising Video conferencing /conference calls across various time zones

2010

Teaching Volunteer

Frontier Volunteering

Oct 2009 - Mar 2010
  • Tanzania
  • Freelance
  • Teach English as a Foreign Language (TEFL) to both primary and secondary school children whose first language was Swahili. Many of these kids were poverty stricken where parents could not afford to send them to school or there was simply not a school in their local community/village for them to attend.

2009

Apr 2008 - Oct 2009
  • London, United Kingdom
  • Full Time
  • Executive Assistant to Pan Phillippou -CEO of WDT which owned brands Firetrap, Full Circle and Sonetti Full Diary Management Extensive travel arrangements for the whole organisation, managing complex travel itineries, organising visas, negotiating hotel rates for block bookings for trade shows and exhibitions Submitting and reconciling CEO's expenses Minute taking and distributing Organising company events - summer party, Christmas party, team-building days, launch parties Managing and overseeing company quarterly magazine and the process from beginning to end: collating info from each brand, interviews, design & layout, editing & proof reading Act as liaison between CEO & 7 line Managers - Finance, HR, Operations, Marketing, Brand, Retail Undertake research for reports and presentations

2008

Fashion & Commercial Model

MOT Models

Jan 2002 - Mar 2008
  • London, United Kingdom
  • Freelance
  • Also assigned to agencies also in Hamburg, Cape Town, Miami Various catalogue, editorial TV commercial shoots globally

Education

2006

Certificate in Starting your own Fashion Label

UAL London College of Fashion

Sep 2005 - Feb 2006
  • London, United Kingdom

1996

NVQ 1 & 2 Information Technology

North London Business College

Sep 1996 - Oct 1996
  • London, United Kingdom

1998

Advanced GNVQ Media Communications

Hertford Regional College

Sep 1996 - Jun 1998
  • United Kingdom

1995

Sep 1990 - Jun 1995
  • London, United Kingdom
  • 9 GCSE'S grade A-C