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Event CoordinatorAllBright
Yesterday
  • LevelJunior
  • ProfessionsEvent Coordinator, Event Assistant, Administrator
  • TypeFull Time
  • LocationLondon, United Kingdom

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Description

About Us
AllBright is a global collective of change-makers powered by ambitious women committed to creating an equitable world for all.
Our vision is to create a world of unlimited possibilities for ambitious women. All Businesses, All Women, All Together.
We are an inclusive and compassionate global community connected through digital and physical spaces. We lead the conversations that inspire positive change and recognition for all. AllBright supercharges careers; inviting women to invest in their development with access to world-class learning and thought leadership. AllBright collective is fueled by ambition and a commitment to achieving success. Together, the possibilities are endless.
To find out more, visit www.allbrightcollective.com
AllBright is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Purpose
As the Event Coordinator, you will work closely with the Head of Event Operations and the Senior Event Programme Manager to ensure the seamless execution of a diverse range of events. These include awards programs, conferences (both virtual and in-person), and weekly programming at the AllBright Townhouse.
In this role, you will be a vital link between the event operations and programming teams, offering meticulous administrative support to help deliver exceptional, high-quality events.
Outline of Key Responsibilities:
  • Providing administrative support for all events: including managing diaries, invitations, reminder emails to attendees, speakers, judges
  • Managing deliverables through continuous communication with delegates, awards finalists, speakers, workshop facilitators and judges
  • Onsite ownership and management of registration processes at all events which include awards and conferences
  • Attendee support at online events (no previous tech/platform knowledge is required)
  • Be the key point of contact for all event talent managing communications, diaries, briefings and logistics
  • Create detailed event sheets with great attention to detail to ensure that logistics and operations on-the-day run as smoothly as possible and all departments are aware of requirements (F&B, Audio Visual, Guestlist etc.)
  • Maintain key databases/logs for all events eg finalist/award nominations
  • Manage the online operations for judging days, setting up the event platform (no prior knowledge required), sending invitations, creating PowerPoint presentations, and playing a key role on the day to ensure the day runs smoothly
  • Event registration – helping with bookings, payments and dealing with all related enquiries. Setting up events and managing reports
  • Awards nomination process – maintaining files, confirmation emails and all related queries
  • Provide clear and precise briefs to the Design team and Copywriter to ensure assets are delivered on-message and with ample time for event promotion
  • Monitor event sign-ups and liaising with the wider Marketing team to support in promoting events
  • Create event materials such as PowerPoint presentation templates, online evaluation forms, briefing documents, delegate lists
  • Onsite support at all events mostly take place weekday mornings and evenings with occasional attendance required at weekends
  • Post event procedures – sending post comms and tracking analytics for reporting
  • General administrative support – booking meetings, ensuring that all events are in diaries, email inbox management
  • Raise Pos, liaising with suppliers and the Finance team to ensure timely payments of invoices
  • Ensure all booking systems are accurate, up to date and in line with budgets
General Responsibilities:
  • Undertake any additional duties as reasonably directed by management
  • Adhere to company practices, policies and procedures
  • Ensure good communication with all colleagues, ELT and SLT
Person Specification
  • Minimum 2-3 years commercial events experience essential
  • Experience with both Awards and Conferences
  • Excellent administrative capabilities and great attention to detail
  • Focused on delivering outstanding customer service
  • Good proofreading skills
  • Good knowledge of Microsoft 365 tools including SharePoint, Excel, PowerPoint
  • Experience with setting up meetings and events with breakout rooms on Zoom & teams desirable but not essential
  • Experience with InDesign and Canva desirable but not essential
  • Experience with the use of online platforms like Hoppin and Airmeet desirable but not essential
  • Experience of using Eventforce and Wordpress desirable but not essential
  • Experience in a busy, fast-paced environment, ideally in B2C or B2B environment
  • Confidence in speaking to customers, clients and talent or willingness to learn
  • Passionate about AllBright and everywoman’s missions
  • Demonstrate and align with our internal values: Innovative and Ambitious, Inspiring and Inclusive, Curious and Results Driven
AllBright Benefits:
  • Salary sacrifice pension and childcare schemes*
  • 1 additional paid day off per year - a YOU day
  • Enhanced maternity pay*
  • Enhanced sick pay*
  • The West End Club membership
  • Discount at Joe and the Juice
  • Discount on food and beverages in the Townhouse
  • 24/7 access to our Employee Assistance Scheme
  • The Wellness Hub online membership
  • Discount on W-Wellness and free consultation
  • ClassPass monthly membership
  • Access to AllBright events and networking opportunities
  • Bitesize learning via our training platform
  • AllBright digital membership
  • Access to paid learning and development opportunities
  • Mintago financial wellbeing app and services
  • Opportunity to win prizes from our fantastic monthly recognition programme
  • Milestone awards
  • Refer an AllBright star bonus scheme
  • Monthly team lunches
  • Summer and Christmas social events

Skills Required

  • Events
  • Administrative Skills
  • Customer Service

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