In Asana, use status updates to give all of your project followers a quick update on progress and upcoming work. For larger initiatives, create a summary and share it out as a team or staff-wide conversation. Include links to relevant tasks and projects and invite teammates to join a project if they can contribute.
3. You don’t understand your coworkers’ roles, responsibilities, or jargon
Once, I listened to a co-worker give the same update in our weekly team meeting for two months straight. I didn’t think it was relevant to my work. That is, until I saw the final result and realized we had just missed a really good opportunity to collaborate. Had we talked through it in more detail, we could have found ways to reduce duplicate work and shorten her project timeline.
Often, this “missed connection” happens at work because we:
don’t fully understood the other’s role or responsibilities
use jargon and nomenclature that’s not easily understood by a broader audience
Fortunately, awareness is the first step to breaking down this barrier.
Solution: learn who does what and how to speak their language
Whenever you can, get to know your co-workers, their working styles, and ask them detailed questions about what they’re working on. In larger companies, facilitate learning opportunities, like random 1-1s or company-wide “show and tells” where people can present things they built, launched, or worked on.
At Asana, we do this by assigning areas of responsibilities (AoRs) to each employee and keeping a running list of all AoRs and their owners. It helps everyone know exactly who does what.
4. Taking on another project seems too time-consuming
This is probably the most common scenario: You invite a team or teammate to collaborate on something with you. They’re interested, but don’t have time. Maybe they agree to help out but “next month” or “next quarter.” Eventually, your project gets pushed back indefinitely and you’ve given up all hopes of it ever getting done.
The problem is, getting involved in a new project often seems like a daunting, time-consuming task —even if it’s actually a much smaller task.
Solution: Present a clear proposal, timeline, and estimated time commitment
Before you even ask your co-worker to help out on a new project, take time to estimate how long the project will take. Buffer in extra time for your project if you can. Then, outline the co-worker’s role and estimated time commitment. If they have a clearer understanding of what you need from them and how long it will take, the barrier to pitching in becomes smaller.