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Production Resource CoordinatorHogarth
17 days ago
  • LevelJunior
  • ProfessionsProduction Coordinator, Administrator, Account Manager
  • TypeFull Time
  • LocationLondon, United Kingdom

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Description

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging.
The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.
Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.
A Hybrid working model
Now offices are fully open we have embraced a hybrid working model, which allows our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week. The expectation is that working life at Hogarth will involve working from the office for 60% of the time for most people. Please speak to the Talent Acquisition team to find out more information.
What does a Resource Coordinator do at Hogarth?
Our Resource Coordinator will be responsible for managing team allocation, resourcing new freelance talent and studio bookings within Hogarth Studios. This will directly involve management of bookings in such a way which considers both client and operational needs, allowing end to end delivery in a cost & skill efficient way. The Resource Coordinator needs to be able to give sound advice on the appropriateness of bookings and resources and always be able to negotiate and offer alternatives. This person must be able to provide immediate response to queries and supply accurate information about staff & facilities accordingly.
  • Coordinate and schedule all photography, video, and studio work requests from multiple production departments. Ensure efficient, fair, and cost-effective allocation of internal and external talent resources.
  • Manage the studio diary using internal scheduling software (Farmerswife) to ensure all shoot projects are correctly allocated with the necessary team and studio space.
  • Collaborate closely with producers to keep them informed about allocated resources. Facilitate communication between producers and the internal team, adjusting shoot schedules to maximize production capacity.
  • Proactively identify and flag potential resource or workflow challenges.
  • : Source and book freelancers with relevant, high-quality skills as needed. Negotiate freelancer rates according to company standards and shoot budgets.
  • Handle freelance contracts, insurance, IR35 checks, and ensure all relevant legal procedures are correctly completed. Onboard all new freelance talent.
  • Prepare Purchase Orders and other financial administrative tasks for freelancers and vendors. Track and report freelancer spend and expenses each month.
  • Use the digital system (Smartsheet) to ensure the studio tracker runs smoothly and bookings are clearly visible.
  • Attend regular meetings with the Production and studio team to ensure the smooth running of the studio.
Reporting lines and key stakeholders
This role reports to the Senior Studio Manager.
You will work closely and operate under the Hogarth Studios team, based in Old Street.
Requirements
  • Previous experience in bookings or resource management.
  • Experience with industry-standard scheduling software packages; familiarity with Smartsheet and Farmerswife is desirable but not mandatory.
  • Strong understanding of legal policies, including IR35, public indemnity insurance, and public liability.
  • Good working knowledge of production processes and services.
  • Excellent time management skills and multi-tasking abilities.
  • Exceptional attention to detail.
  • Ability to adapt to new working methods and technological advances.
  • Experience with Yuno Juno is an advantage, but experience with other systems will also be considered.
  • Excellent communication skills and a team player, able to form good working relationships with producers and other internal team members.
  • Positive attitude towards problem-solving and meeting tight deadlines.
  • Availability to work on-site 4-5 days a week.
Hogarth Values
Heart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push  boundaries, we are never satisfied and always want to find a better way.
Hands on: We don’t wait for things to happen, we get on with it. We are pragmatic and don’t have an  ego. We do what it takes to get the job done to the highest standards.
Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to  our promises.
Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch.  We want to work with people from many cultures and demand great things of each other. Even when  things get tough, we don’t lose perspective or our sense of humour.
Hungry: We are an inquisitive community. We want to create an environment which inspires ourselves  and others to be better. It is important to continuously challenge ourselves and our ways of working.  We aim to provide staff with the opportunities to develop and learn.
Find out more at www.hogarthww.com/culture
The Package
  • 25 days holiday
  • Private Medical Care (Bupa)
  • Life Assurance – four times annual salary
  • Pension Scheme
  • One day leave on your Birthday
  • Employee Assistance Programme
  • WPP Group Discounts
  • Travel Season Ticket Loan
  • Gym Discounts
  • Mortgage Advice – In partnership with Charles Cameron and Associate
  • 1 Volunteering day per year
#LI-JS1
#LI-Hybrid
Diversity & Inclusion
Hogarth is an equal-opportunity employer. That means we believe in creating a truly inclusive culture that values diversity, equity and inclusion for everyone through our ideas, our people, how we behave and how we conduct ourselves.  We strive to recruit people from diverse backgrounds and support them to achieve long-term success. This not only makes Hogarth a better company and place to work, but an environment where everyone can give their point of view, experience connection, enjoy opportunity and feel a sense of belonging.
We welcome applications from everyone, regardless of race, ethnicity, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation, or physical or mental disability. As part of our commitment to making our hiring processes as equitable as possible, we are currently rolling out a policy which ensures that hiring managers review CVs only after they have been processed through an automated anonymisation system. This aims to ensure that all candidates are considered for interview based solely on their experience and what they can bring to the role. The solution, provided by MeVitae, scans and redacts CVs to reduce potential reviewer bias.
Please contact careers@hogarth.com if you need the job advert or form in another format.
Data
We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.
When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy statement. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

Skills Required

  • Resource Management
  • Booking
  • Time Management

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