Description

A BIT ABOUT THE ROLE
The Product Administration Assistant reports to our Product Coordination Manager to assist with the smooth running of operations across Womenswear & Childrenswear Product & Design.  This varied role is also responsible for assisting with the strategy of the critical path and its daily management, catalogue pagination planning as well providing operational admin support within Product, Design & Brand teams.
ROLE RESPONSIBILITIES

Strategy & Product Critical Path
Assist with the management of the critical path, strategically and day to day
Assist with the updates to the Key dates document for Buying to send to all suppliers
Assist with the organisation of all Product SLT meeting requests to support the critical path & all deadlines
Assist as an additional support to the Design teams preparing for key sign off meetings with the Senior Leadership Team and our founder.
Marketing Critical Path & Catalogue Planning – WW & CW
Assist as an additional point of contact in critical path partnerships with Marketing, Brand, Creative with scheduling - all combined meetings, reviews, sign offs & deadlines
Assist with all CP meeting queries that overlap with Product & Creative
Assist the Product Coordination Manager with Catalogue Planning:
Admin support creating the drafts
Assist in Catalogue meeting scheduling
Chase samples ahead of outfitting & shoot
Manage the day to day queries across Product, Design & Creative relating to the planning & execution of all catalogues
Operations & Admin
Alongside the Product Coordination Manager be a go-to person for all Product & Design managers for queries/ projects
Assist being an additional point of contact for all Product & Design for support relating to meetings, IT & training
Town hall – support Product and Design with admin support to create content and coordinate when samples are needed.
Assist in the distribution of Product & Design communications sent on behalf of the Senior Leaders
Organise travel for Product & Design Senior Leaders
Book models for Product & Design meetings
Assist with the running of the in-house sample sales
Support Design Senior Leaders with administration in creating the Concept boards and preparation for sign offs
Support our in house stylist with any sample queries ahead of lifestyle & ecom shoots.
Support the Product Coordination Manager with all ad hoc requests from our Founder & Executive Team when required
THE EXPERIENCE WE ARE LOOKING FOR
Strong calendar and time management skills
Exceptional organisational skills
Excellent communication skills
Able to prioritise tasks and complete them with a high degree of accuracy.
Proficient in Microsoft Applications (Excel, Word, Outlook, PowerPoint)
Experience with working with stakeholders at different levels within the business
Not essential but a big plus, previous experience in retail and/or working with international brands.
A bit about you:
Be flexible in your approach and very strong on teamwork
Be a solution-oriented problem solver
Have fantastic attention to detail
Enjoy and thrive in a fast pace environment
Have an uplifting outlook and be grounded in your approach
Able to multitask and get ‘stuff’ done, a can do attitude
Be resilient & motivated
Enjoy relationship building across different functions
Thrives with fast paced ad hoc tasks
Enjoy every day being different & working in a varied role
Reliable
Conscientious & proactive